Privacy Policy

1. Scope of this Privacy Policy

This Privacy Policy applies to:

• visitors to the LYNQORE website
• individuals submitting an access request or inquiry
• institutional representatives communicating with LYNQORE prior to or outside a contractual relationship

This Privacy Policy does not apply to operational verification activities performed under separate institutional agreements.

2. Data Controller

LYNQORE Oy acts as the data controller for the personal data described in this policy, in accordance with Regulation (EU) 2016/679 (GDPR).

3. Personal Data We Process

LYNQORE processes only limited and proportionate personal data, including:

• full name
• professional email address
• organisation or institution name
• job title or role
• sector or institutional context
• information voluntarily provided in access requests or inquiries

LYNQORE does not intentionally collect sensitive personal data.

4. Purpose of Processing

Personal data is processed solely for the following purposes:

• assessing eligibility for invitation-only institutional access
• evaluating regulatory, governance and decision authority context
• responding to inquiries or access requests
• maintaining basic security, audit and abuse prevention controls
• complying with legal and regulatory obligations

LYNQORE does not use submitted data for marketing, profiling or advertising purposes.

5. Legal Basis for Processing

Processing is based on one or more of the following legal grounds:

• legitimate interest in assessing institutional access and governance context
• steps taken prior to entering into a contractual relationship
• compliance with legal obligations under EU law
• explicit consent where applicable

6. Data Minimisation and Purpose Limitation

LYNQORE applies strict data minimisation principles.Only data strictly necessary for institutional assessment and communication is processed.

Personal data is not reused for unrelated purposes.

7. Data Retention

Personal data is retained only for as long as necessary to:

• assess access requests
• respond to inquiries
• meet legal, audit or compliance obligations

If access is not granted, data is periodically deleted in accordance with internal retention policies.

8. Data Sharing and Transfers

LYNQORE does not sell, rent or trade personal data.

Data may be shared only:

• internally on a strict need-to-know basis
• with trusted service providers acting under documented instructions
• where required by law or competent authority

Data is processed primarily within the European Union.Where transfers outside the EU occur, appropriate safeguards under GDPR are applied.

9. Automated Decision-Making

LYNQORE does not engage in automated decision-making or profiling within the meaning of Article 22 GDPR for access requests or website interactions.

All access decisions involve human review.

10. Security Measures

LYNQORE implements appropriate technical and organisational measures to protect personal data, including:

• access controls
• encryption in transit and at rest where applicable
• audit logging
• segregation of systems and environments

Security controls are designed for institutional and regulatory environments.

11. Data Subject Rights

Under GDPR, you have the right to:

• access your personal data
• request correction of inaccurate data
• request deletion where legally permissible
• object to or restrict certain processing
• lodge a complaint with a supervisory authority

Requests can be submitted to legal@lynqore.com.

12. Regulatory Context

LYNQORE operates in regulated environments involving market integrity, product authenticity and cross-border controls.

Personal data processing is aligned with applicable EU frameworks, including GDPR, the Digital Services Act and emerging Digital Product Passport requirements, where relevant.

13. Changes to this Privacy Policy

This Privacy Policy may be updated to reflect legal, regulatory or operational changes.

The latest version is always published on this page.

14. Contact

For privacy-related questions or requests:

LYNQORE Oy
‍Lapland, Finland
Email: legal@lynqore.com